DECISION No. 83
of the MINISTER OF FOREIGN AFFAIRS
of 9 July 2010
concerning the scope of responsibilities of secretaries of state and under-secretaries of state
at the Ministry of Foreign Affairs and scope of substitution of the Minister of Foreign Affairs by secretaries of state

 

Pursuant to Article 37 Section 2 and Section 5 of the Act of 8 August 1996 on the Council of Ministers (Dz. U. z 2003 r. Nr 24, poz. 199, Nr 80, poz. 717, z 2004 r. Nr 238, poz. 2390 i Nr 273, poz. 2703, z 2005 r. Nr 169, poz. 1414 i Nr 249, poz. 2104, z 2006 r. Nr 45, poz. 319, Nr 170, poz. 1217, Nr 220, poz. 1600, z 2008 r. Nr 227, poz. 1505, z 2009 r. Nr 42, poz. 337,  Nr 98, poz. 817, Nr 157, poz. 1241 i Nr 161, poz. 1277 oraz z 2010 r. Nr 57, poz. 354)it is resolved as follows:

  

§1.

The following scopes of responsibilities of secretaries of state and under-secretaries of state at the Ministry of Foreign Affairs are hereby established:

 

1) Jan Borkowski, Secretary of State, shall

a) Be in charge of cooperation with the Sejm (lower chamber of the parliament) and Senate, assuming the function of the Parliamentary Secretary, save for the matters relative to the Republic of Poland’s membership of the European Union;

b) Be in charge of coordination and programming of Poland’s promotion in the world, and its foreign cultural, scientific and educational policy, and shall oversee Public and Cultural Diplomacy Department;

c) Deal with the issues relative to Polish Diaspora and shall oversee Department of Cooperation with Polish Diaspora;

d) Be in charge of information and educational activity aiming to disseminate knowledge about European integration and operation of the European Union and the related policy of the Council of Ministers and shall oversee European Information Department;

e) Deal with the matters relative to social dialogue;

f) Receive complaints and motions from inquirers;

g) Present the position of the Minister of Foreign Affairs when examining the draft budget act and shall participate in the work relative to defining the 45th portion of the state budget, Foreign Affairs and Republic of Poland’s Membership of the European Union, as well as internal finance policy, and

h)  In the absence of Jan Borkowski, Secretary of State, first Henryk Litwin, Under-Secretary of State; and then Grażyna Bernatowicz, Under-Secretary of State; Jacek Najder, Under-Secretary of State; Maciej Szpunar, Under-Secretary of State; and Mikołaj Dowgielewicz, Secretary of State; shall deputise for him

 

2) Mikołaj Dowgielewicz, Secretary of State, shall

a) Assume the function of the Secretary for European Affairs;

b) Participate in the meetings of the Standing Committee of the Council of Ministers;

c) Be in charge of implementation of the tasks relative to involvement of the Polish government administration bodies in the work of the institutions of the European Union;

d) Be in charge of implementation of the tasks relative to preparation of the Polish government administration bodies to perform tasks stemming from the Republic of Poland’s membership of the European Union and shall oversee Department of the Committee for European Affairs and Department of Coordination of Poland’s Presidency of EU Council;

e) Be in charge of cooperation with the Sejm and Senate in the matters relative to the Republic of Poland’s membership of the European Union;

f)  Deal with the issues relative to employment of Polish nationals in the institutions and agencies of the European Union;

g)  Oversee efforts aiming to educate public administration employees in the area of European affairs;

h) Cooperate on outlining and implementing the National Cohesion Strategy;

i)  Be in charge of developing the economic dimension of European and global foreign policy and shall oversee Department of Foreign Economic Policy;

j) Deal with the issues relative to Organisation for Economic Co-operation and Development (OECD), World Trade Organisation (WTO), the economic dimension of United Nations system and G-20;

k) Be in charge of the efforts to support promotion of Polish economy and shall oversee Department of Economic Diplomacy;

l)  In the absence of Mikołaj Dowgielewicz shall deputise for him:

- concerning point b: first Maciej Szpunar, Under-Secretary of State; and then Grażyna Bernatowicz, Under-Secretary of State;  Jacek Najder, Under-Secretary of State; Henryk Litwin, Under-Secretary of State; and Jan Borkowski, Secretary of State

- concerning points c-g: first Grażyna Bernatowicz, Under-Secretary of State; and then Maciej Szpunar, Under-Secretary of State; Paweł Wojciechowski, Henryk Litwin, Under-Secretary of State; Under-Secretary of State; Jacek Najder, Under-Secretary of State; and Jan Borkowski, Secretary of State

- concerning point h: first  and then Grażyna Bernatowicz, Under-Secretary of State; Maciej Szpunar, Under-Secretary of State; Henryk Litwin, Under-Secretary of State; Jacek Najder, Under-Secretary of State; and Jan Borkowski, Secretary of State

 

3) Grażyna Bernatowicz, Under-Secretary of State, shall

a) Be responsible for the political dimension of European cooperation and shall oversee European Policy Department;

b) Deal with human rights’ issues, save for the matters for which Bureau of the Plenipotentiary for Proceedings before International Human Rights Protection Bodies is competent;

c) Deal with the issues relative to the United Nations, excluding the issues relative to economics and finance, Council of Europe, Community of Democracies and the OSCE Office for Democratic Institutions and Human Rights, and shall oversee Department of United Nations and Human Rights;

d) Coordinate the issues relative to the European affairs and Latin America and to the Caribbean in the work of the Ministry and shall oversee Department of Central and Southern Europe and Department of Western and Northern Europe;

e) Deal with the issues of foreign cooperation of provincial local governments as defined under separate regulations;

f)  In the absence of Grażyna Bernatowicz, Under-Secretary of State, first Jacek Najder, Under-Secretary of State; and then Henryk Litwin, Under-Secretary of State;  Maciej Szpunar, Under-Secretary of State; Jan Borkowski, Secretary of State; and Mikołaj Dowgielewicz, Secretary of State; shall deputise for her

 

4) Henryk Litwin, Under-Secretary of State, shall

a) Deal with consular issues and shall oversee Department of Consular Affairs;

b)   Coordinate the work on the Eastern foreign policy at the Ministry and shall oversee Eastern Department and cooperate with the designated plenipotentiary of the Minister of Foreign Affairs;

c) Be in charge of international development policy by assuming the function of Country Coordinator for International Development Cooperation and shall oversee Department of Development Cooperation and Department of Implementation of Development Programmes;

d) Coordinate, oversee and monitor efforts associated with utilisation of funding originating from European Union programmes and Transition Facility;

e) Be involved in the work relative to Norwegian Financial Mechanism;

f) In the absence of Henryk Litwin, Under-Secretary of State, first Grażyna Bernatowicz, Under-Secretary of State; and then Jacek Najder, Under-Secretary of State;  Maciej Szpunar, Under-Secretary of State; Jan Borkowski, Secretary of State; and Mikołaj Dowgielewicz, Secretary of State; shall deputise for him

 

5) Jacek Najder, Under-Secretary of State, shall

a) Be in charge of outlining and implementing the security policy, including defence, disarmament, non-proliferation and arms exports control in the global, multilateral and bilateral dimensions and shall oversee Department of Security Policy and Operations Centre;

b) Deal with the issues relative to Common Foreign and Security Policy and shall oversee Department of Common Foreign and Security Policy;

c) Coordinate the work on North American, Middle East and African foreign policy at the Ministry and shall oversee Department of the Americas and Department of Africa and the Middle East;

d) Coordinate the work on the Asian foreign policy at the Ministry and shall oversee Department of Asia and Pacific Region;

e) Coordinate cooperation of the Ministry of Foreign Affairs with secret services;

f) Oversee Diplomatic Protocol, subject to the provisions of §2;

g) In the absence of Jacek Najder, Under-Secretary of State, first Grażyna Bernatowicz, Under-Secretary of State; and then Henryk Litwin, Under-Secretary of State;  Maciej Szpunar, Under-Secretary of State; Jan Borkowski, Secretary of State; and Mikołaj Dowgielewicz, Secretary of State; shall deputise for him

 

6) Maciej Szpunar, Under-Secretary of State, shall

a) Be in charge of the process of transposition of the law of the European Union to the Polish law system;

b) Be in charge of preparation of opinions on consistency with the law of the European Union of government draft acts of commonly applicable law and draft international agreements;

c) Be in charge of preparation of opinions, on the principles defined in the regulations of the Sejm, on consistency of draft acts with the law of the European Union;

d) Be in charge of cooperation of the Polish government administration bodies and shall initiate and monitor the work on approximation of the Polish law to the law of the European Union and oversee Department of European Union Law;

e) Coordinate efforts of the Polish government administration bodies aimed at protection of the interests of the Republic of Poland in the proceedings before judicial bodies of the European Union and the Court of the European Free Trade Association (EFTA Court);

f) Assure, subject to the separate regulations, representation of the Republic of Poland in the proceedings before judicial bodies of the European Union and the Court of the European Free Trade Association (EFTA Court);

g) Deal with legal and treaty issues and shall oversee Department of Legal and Treaty Issues and Bureau of the Plenipotentiary for Proceedings before International Human Rights Protection Bodies;

h) Sign regulatory acts and other legal acts as well as notices, statements and communiqués sent for publication to Dziennik Ustaw Rzeczypospolitej Polskiej or Dziennik Urzędowy Rzeczypospolitej Polskiej „Monitor Polski";

i) In the absence of Maciej Szpunar, Under-Secretary of State, first Grażyna Bernatowicz, Under-Secretary of State; and then  Jacek Najder, Under-Secretary of State; Henryk Litwin, Under-Secretary of State; Mikołaj Dowgielewicz, Secretary of State; and Jan Borkowski, Secretary of State, shall deputise for him

 

§2.

1. Matters relative to strategy and programming of Poland’s foreign policy, oversee Department of Strategy and Foreign Policy Planningcoordination of diplomatic protocol, issuance of authorisations and budgetary, asset and personnel issues for the management of which no personal authorisation have been issued shall fall within the exclusive competence of the Minister of Foreign Affairs.

2. Secretaries and under-secretaries of state shall cooperate with territorial departments based on the scope of their designated areas of responsibility. Territorial departments shall be subject to overall supervision by designated under-secretaries of state in terms of work organisation and evaluation. To perform the allocated tasks, including also coordination of territorial issues, secretaries and under-secretaries of state may convene coordination meetings with participation of competent members of the Management of the Ministry of Foreign Affairs.

 

§3.

1. In the absence of the Minister of Foreign Affairs, Jan Borkowski, Secretary of State, and in the absence of Jan Borkowski, Secretary of State, Mikołaj Dowgielewicz, Secretary of State, shall deputise for the Minister.

2. Secretaries of state shall be authorised to deputise for the Minister of Foreign Affairs during his absence in all matters, save for:

1) Matters relative to strategy and programming of Poland’s foreign policy;
2) Coordination of diplomatic protocol;
3) Signing of regulatory acts and other legal acts of the Minister of Foreign Affairs;
4) Filing of motions to award orders and decorations;
5) Matters relative to employment of Political Cabinet staff; and
6) Budgetary, asset and personnel issues, including issuance of authorisations.

 

§4.

Decision no. 51 of the Minister of Foreign Affairs of 9 May 2010 concerning the scope of responsibilities of a secretary of state and under-secretaries of state at the Ministry of Foreign Affairs and the scope of substitution of the Minister of Foreign Affairs by the secretary of state. 

 

§5.

This decision comes into force as of the date of its signing.

MINISTER OF FOREIGN AFFAIRS

Radosław Sikorski